And as the nation emerges from the pandemic, that compliance break will be going away. If you are temporarily working from home due to the pandemic or any other emergency situation, you are not officially a remote worker because your official worksite is still your employer’s geographical location. If it is expected that you will return to that worksite at some point, you are not considered a remote or telecommuting worker for official purposes such as taxes. For many, this is the first time working from home has been an option, so how to file taxes while telecommuting is a hot question right now. I want to make sure you get this right, so today I’m digging into what you need to do to file your taxes if you are a remote worker. Massachusetts has altered its tax scheme specifically in response to the pandemic. Massachusetts workers performing services outside Massachusetts due solely to the state of emergency are treated as though they remained in Massachusetts for tax purposes.

if i work remote where do i pay taxes

For example, someone would need to work for 12 days in Maine or earn more than $3,000 before withholding is required. In many states, a nonresident employee’s wages are subject to income tax on the first day of travel to the state for business purposes. A nonresident state is a state in which the taxpayer earns income but has not lived in for at least remote work taxes the previous tax year. If you list a nonresident state on your W-2, you are required to file a nonresident state tax return in the relevant state. While many states offered a pandemic-related reprieve that generally resulted in no tax filing obligation for remote workers who worked temporarily in their state, the leniency was for 2020 returns.

How Working Remotely From Another State Might Affect Your Taxes

Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organization’s culture, industry, and practices. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRM’s permission. To request permission for specific items, click on the “reuse permissions” button on the page where you find the item. Some people find themselves in a situation where their employer is based in one state, they reside in another state, and work in a third state.

  • You’ll pay unemployment taxes and report their income to the states where they live, not your state.
  • This is the main reason why international candidates are most often hired as contract employees, not full-time company employees.
  • State income tax rules can be complex and often vary dramatically from state to state.
  • A worker may have tax obligations in any state where they reside and possibly the state where their employer’s worksite is located.
  • A person who lives and works remotely in Washington, for example, can perform work for a company that is based in California without having to pay California state taxes.
  • Of course, as with all things tax-related, if you have specific questions, reach out to an accountant to discuss your situation .

Small, medium, and large-sized companies each have their own ways of handling payroll for their teams sans stress. Don’t let paying your team prevent you from hiring top talent around the world.

Canadian resident working remotely in USA and UK for a German company

State Labor/Workforce departments or tax agencies may not automatically know that an employee is working in their state. What tends to happen is that an employee may file a complaint or a claim for benefits, such as unemployment insurance or state disability benefits. Typically, the individual in a new state may learn about new benefits to which they are now entitled – such as paid family leave. Employers should still document any injury with a written statement from the employee, and photos of the injury and job site if possible. The statement should explain whether the injury was in the course of employment, which may be less clear if employees are working from home.

ADP encourages readers to consult with appropriate legal and/or tax advisors. Please be advised that calls to and from ADP may be monitored or recorded. First, understand how the employer knows or could know where employees are working, other than relying on employees to report any location changes. Employers are legally responsible for knowing and applying the relevant laws.

Use tax-filing software

Fortunately, many states provide relief from this sort of double taxation. Some states have reciprocity arrangements with neighboring states under which they agree not to tax each other’s residents. Suppose State A has a high rate of income tax and State B has a low rate of income tax. Even if State B provides a credit for taxes paid to State A, it will only be partial and your tax bill will be substantially higher than it would have been if only State B’s tax were applicable. More people are working remotely these days and that trend seems unlikely to change even after the pandemic is over. However, it raises the risk of double taxation if employees work in different states from their employers. Here is what you need to know — and what you can do — to prevent a second tax bite.

if i work remote where do i pay taxes